Terms & Conditions

HATHA YOGA SYDNEY
Bali Yoga Renewal Retreat 
11-17 June 2016

Nature of Trip


This trip is yoga-based, and although there will be plenty of other activities to choose from, participants are strongly encouraged to attend the yoga offerings provided and to approach the trip with a spirit of openness and adventure.

The following is included in your Bali Yoga Renewal Retreat:

Yoga
Daily classes consist of an early morning, mid-morning yoga class and an afternoon Meditation/Restorative/Yoga Nidra experience. 
All participants will also receive one 1-hour private class to be arranged with Ondine Savage during the Retreat week. 
All classes are suitable for students of all levels of experience.

Accommodation


Double rooms are the standard accommodation type at Jeda Villa, Pemuteran. 
A single room supplement may be available at extra cost, depending on the number of participants registered for the Retreat. Price to be advised by Hatha Yoga Sydney on request.

Meals


Breakfast and dinner is included at Jeda Villa. Lunch is available at an additional cost and to be 
organized directly with Jeda Villa. 
All meals offered will have a vegetarian, chicken or fish option. Alcohol is not included but is available for purchase through Jeda Villa. 
Meals will begin with dinner on Saturday, 11 June 2016 and finish with breakfast on Friday, 17 June 2016.

Participants with food allergies will need to advise Hatha Yoga Sydney by completely the Health form sent to you on registration so arrangements can be made to accommodate special dietary needs.

Transportation


Complimentary airport transfer to Jeda Villa on Saturday, 11 June 2016 from a predetermined hotel in Semenyak or Ubud. 
Complimentary drop-off at Denpasar International Airport, Semenyak or Ubud on Friday, 17 June 2016.



Miscellaneous


Also included:

WI-FI
1-hour Balinese massage
Transportation to local Pemuteran beaches and village

Retreat Price does NOT include:


Return airfare to/from Bali
Visas US$35 (2015 rate)
Airport exit tax of $20 (2015 rate)
Passport costs
Meals in transit or outside of Jeda Villa
Health & travel insurance
Lunches at Jeda Villa
Single room supplement
Gratuities



(Smoking is not permitted in vehicles during transit, at meals or within the Jeda Villa Retreat,
including the yoga space).

Booking and Payment


An $800 (non-refundable) deposit is required at the time of registration to secure your place.
The balance of the payment is due 45 days prior to the start date of the Retreat, that is 29 April 2016, unless you take advantage of the early-bird discounted price, in which case final payment is due on 28 February 2016. If the balance is not received by 29 April 2016 the booking will be forfeited subject to the 
cancellation policy outlined below.

Refund and Cancellation policy


It is your responsibility to read and understand the Cancellation Policy before making a reservation. Of course, no one registers with the intention of cancelling or postponing their retreat, but 
unexpected things do happen, so travel cancellation insurance is recommended once you have made your reservation.

Guest cancellation

If you cancel your trip within the timeframes listed below, Hatha Yoga Sydney will apply the portion of your payment as a credit for another retreat run by Hatha Yoga Sydney to be taken within 18 months of the original Retreat date or we will gladly transfer your payment to another guest.

Depending on when you cancel, cancellation penalties apply as follows:
• If you cancel 22 – 90 days before the Retreat start date, 40% of your payment can be applied to another retreat. You will forfeit 60% of the payment.
• If you cancel 21 days or less before the Retreat start date, you will forfeit the 
entire payment.

There are no exceptions to this policy.
 We do not offer credit for a participant arriving late or leaving early.

General Cancellation

Hatha Yoga Sydney reserves the right to cancel the Retreat prior to departure. If such cancellation is NOT due to circumstances beyond the control of Hatha Yoga Sydney, you may transfer your full Retreat payment to another retreat, or you may request a refund of payment.
However, no compensation or refund will be made if cancellation arises before or during the trip from circumstances beyond our and/or our suppliers’ control (force majeure) such as war, strife, civil 
disobedience, strikes, terrorist activity, adverse weather conditions, fire, natural disasters, etc., unless Hatha Yoga Sydney is able to recover any related sums.

In the event of cancellation arising from circumstances beyond our control, trip-related sums 
recovered by Hatha Yoga Sydney will be distributed equitably to the participants after Hatha Yoga Sydney deducts all out-of- pocket costs and related expenses, constituting a settlement with you.
Hatha Yoga Sydney is not responsible for expenses, including but not limited to lodging, meals and transportation, incurred for delays and/or detainments beyond the trip itinerary as a result of 
circumstances beyond our and/or our suppliers’ control as stated above.
It is recommended that participants purchase their own trip/travel cancellation insurance as stated earlier.

Refund Policy

If the participant leaves the Retreat prior to its completion, refunds will not be made for the unused 
portion of the Retreat. 
There will be no refunds or credit for any excursion, meal, yoga class or other activity that the 
participant misses or decides not to participate in for any reason.

Travel Visa

A visa may be obtained at Denpasar airport on arrival for the cost of $35US. 
We suggest you exchange $35US cash on your departure from Australia to have ready on arrival at Denpasar International airport to avoid cues at money exchanges.

Medical Insurance

Each participant is responsible for checking with their current health insurance provider and 
insuring that they have adequate medical coverage. 
Participants will be asked to provide a medical history prior to departure from Australia for review, including any current injuries or pre-existing conditions, as well as an emergency contact name and telephone number. 
Once the deposit has been received, a health form will be sent out for you to fill out, sign and 
return.

Hatha Yoga Sydney reserves the right to refuse acceptance of your deposit to participate in the 
Retreat based on the medical information provided. 
Should this occur, you will be informed and all monies will be refunded in full.
Participants must carry their insurance documentation with them at all times during the duration of their stay in Bali.

Photographs/Videotapes


Hatha Yoga Sydney will at times be photographing and/or videotaping the Retreat. 
Hatha Yoga Sydney wishes to use such photographs/videos in its advertising, displays, publicity 
materials, and publications.
Participants are deemed to have consented to Hatha Yoga Sydney and Ondine Savage using such images of you. 
However, if you prefer not to appear in any of the images/footage, please inform Ondine Savage prior to the commencement of the Retreat.

Release/Responsibility
I _______________________________ agree that the Hatha Yoga Sydney and its representatives, except for their gross negligence or willful misconduct, shall not be held liable for any injury, damage, loss, delay or irregularity that may be occasioned for any reason to me, including, but not limited to any defect in a vehicle, the acts or default of any company or person engaged in conveying a participant, acts of God, terrorism, acts of war, or detention; delays or expenses arising from quarantine, strikes, thefts, pilferage, force majeure, civil disturbances, government restrictions or regulations, accidents by aircraft, boat, bicycle or motor vehicle, or in any restaurant or accommodation; failure of any means of transportation to arrive or depart as scheduled or changes in transit, or villa services; missed airline or other transportation connections; or for additional expenses resulting from changes in exchange rates, tariffs, or itinerary.
The participant agrees to assume any risks associated with the Retreat and agrees no liability will be attached to Hatha Yoga Sydney, its employees or agents.

By paying the deposit, the participant releases Hatha Yoga Sydney and its representatives from any such responsibility or liability. 
It is therefore suggested participants purchase their own cancellation, property damage (including luggage), and accident insurance.
Acknowledgement & Acceptance
I have read the above Terms and Conditions and understand the information pertaining to the “Bali Yoga Renewal Retreat”. 
I am aware I must be covered by my own travel insurance appropriate to the activity in order to 
participate in this Yoga Retreat and will not hold Hatha Yoga Sydney or Ondine Savage 
responsible.

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